How do I set up a mailbox to save messages “Sent as” a manager when they’re sent by an assistant?
When you do these steps, any messages sent as the manager whose mailbox you’re configuring, will be saved to the manager’s Sent Items folder. To set this up, just follow the steps below. You’ll need to use Windows PowerShell to complete the steps; if you haven’t used it before, go to Connect to Exchange Online PowerShell for instructions on how to get connected. There’s a great video too!
- Connect to Exchange Online PowerShell.
- Get the email address of the manager.
- Use the following syntax in Exchange Online PowerShell window:PowerShell
Set-Mailbox <manager's email address> -MessageCopyForSentAsEnabled $true
For example, if Mary’s email address is [email protected], her IT department would run the following command:
PowerShell
Set-Mailbox [email protected] -MessageCopyForSentAsEnabled $true
That’s it! The manager will now automatically get a copy of any messages sent by an assistant, in their Sent Items folder.
Tip
You can turn this off by going through the steps above and replacing $true with $false in the [Set-Mailbox] command. For example, to turn it off for Mary, they’d run the command:
Set-Mailbox -Identity [email protected] -MessageCopyForSentAsEnabled $false.
How do I set up a mailbox to save messages “Sent on behalf” of a manager when they’re sent by an assistant?
When you do these steps, any messages sent on behalf the manager whose mailbox you’re configuring, will be saved to the manager’s Sent Items folder. To set this up, just follow the steps below. You’ll need to use Windows PowerShell to complete the steps; if you haven’t used it before, go to Connect to Exchange Online PowerShell for instructions on how to get connected. There’s a great video too!
- Connect to Exchange Online PowerShell.
- Get the email address of the manager.
- Use the following syntax in the Exchange Online PowerShell:PowerShell
Set-Mailbox <manager's email address> -MessageCopyForSendOnBehalfEnabled $true
For example, if Mary’s email address is [email protected], her IT department would run the following command
PowerShell
Set-Mailbox [email protected] -MessageCopyForSendOnBehalfEnabled $true
That’s it! The manager will now automatically get a copy of any messages sent by an assistant, in their Sent Items folder.
Tip
You can turn this off by going through the steps above and replacing $true with $false in the [Set-Mailbox] command. For example, to turn it off for Mary, they’d run the command
Set-Mailbox [email protected] -MessageCopyForSendOnBehalfEnabled $false.
